Remote Legal Secretary
At Fisher Phillips, we know exceptional talent is the key to our success, which is to provide the best service to our internal and external clients. As a member of the Fisher Phillips team, you will work with cutting edge technology in a professional and fun environment under leadership who will invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and have a desire to work with a team of professionals instituting change on an ongoing basis, keep reading.
THE OPPORTUNITY
Fisher Phillips is an international labor and employment law firm, and we are looking for a Remote Legal Secretary to work with our Virtual Office Team. This position will support the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and provides back-up secretarial assistance to others as needed.
For more information about the firm, please visit us at our website at www.fisherphillips.com.
POSITION RESPONSIBILITIES
- Performs e-filings, prepares pleadings notebooks, updates indices, and prepares exhibits.
- Maintains and organizes files in an orderly manner.
- Ability to draft standard pleadings, correspondence, memoranda, and other documents.
- Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to clients or accounting.
- Possesses knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices.
- Participates in the timely review and submission of prebills and/or client bills.
- Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firms systems and databases.
- Accurately files court documents both electronically and in document form and able to determine and follow any local or judge-specific requirements related to same.
- Exhibits good judgment and organizational skills to receive, record, and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
- Regularly and accurately proofreads all documents to ensure accuracy and completeness before distribution or filing.
- Regularly anticipates the needs of assigned attorneys to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance).
- Routinely reviews and follows up on client deadlines and calendar appointments.
- Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
- Accurately prepares and submits client intake forms.
- Follows the standard naming and profiling conventions when emailing and saving documents to the document management system.
- Regularly and consistently updates client files, notebooks, and pleading indices.
- Maintains attorney-specific case lists, charts, and status of cases and outcomes.
- Timely reviews, follows up on and accurately files client-related emails.
- Properly prioritizes work assignments.
- Seeks appropriate assistance (from the office manager or attorneys) when conflicts arise.
- Consistently completes assigned tasks when expected.
- Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor.
- Assists others when needed.
- Develops, implements, and maintains systems to promote organization and efficiency.
- Understands and complies with office policies concerning file management, case lists, filing, and recordkeeping.
- Effectively manages and monitors deadlines.
- Exhibits knowledge of litigation processes.
REQUIREMENTS
- Minimum of a high school diploma required (College degree is preferred, but not required).
- A minimum of five years of experience as a legal secretary is required.
- State and federal court filing experience (manual and electronic).
- Proven ability to assimilate to work with a variety of state and federal jurisdictions including California.
- Lexis Nexis, Pacer, ECF, iManage or other document management system, CompuLaw, Concur, Word, Outlook, PowerPoint, and Excel.
- Communication: Possess excellent verbal and written communication skills.
- Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
- Dependability: Follow instructions; complete tasks on time; collaborate well with co-workers and be willing to work independently.
- Professionalism: Tactfully approach others; treat others with respect; react well under pressure.
- Teamwork: Contribute to building a positive team spirit; support everyones efforts to succeed.
- Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
- Accurate typing at a net speed of 65+ wpm.
- Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-Filing, and database software.
- Willing to work an alternate schedule to accommodate later filings.
WHAT WE PROVIDE
Fisher Phillips offers a comprehensive benefits package for eligible staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.
No relocation costs. Principals only; no calls please.
We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws.
The hourly range for this position is $36.00 43.26 . Actual base pay within this range will be determined by several components, including but not limited to, relevant experience, internal equity, skills, qualifications, job location, and other job-related factors permitted by law.
